Vaga – Procurement Administrator

Vacancy open until 27/03/2026

ROLE PURPOSE:

The Procurement Administrator supports the procurement and supply chain functions by managing purchasing documentation, coordinating with vendors, tracking orders, maintaining records, and ensuring compliance with company policies. This role ensures efficient, cost-effective, and timely acquisition of goods and services while maintaining accurate procurement data and administrative systems

DUTIES AND RESPONSIBILITIES:

• Prepare and issue purchase orders (POs) in accordance with company policies.
• Verify order accuracy, pricing, and approvals before release.
• Monitor PO status and follow up on pending deliveries.
• Amend or cancel purchase orders as required.
• Communicate with suppliers regarding quotations, pricing, delivery schedules, and order confirmations.
• Maintain vendor contact information and documentation.
• Assist in onboarding new vendors (collect compliance documents, contracts, tax forms).
• Resolve minor supplier issues related to deliveries or documentation.
• Maintain organized records of purchase orders, contracts, invoices, and supplier agreements.
• Ensure procurement files are audit-ready and compliant.
• Update procurement databases and ERP systems regularly.
• Archive procurement documentation as per company policy.
• Match purchase orders with delivery notes and invoices (3-way matching).
• Coordinate with finance for invoice approvals and payment processing.
• Investigate discrepancies between invoices and purchase orders.
• Generate procurement reports (spend analysis, vendor performance, open POs).
• Maintain procurement tracking sheets and dashboards.
• Support budget monitoring and cost tracking activities.
• Ensure procurement activities comply with company policies and procedures.
• Assist in ensuring regulatory compliance where applicable.
• Support internal and external audits.
• Coordinate with warehouse regarding goods receipt.
• Monitor stock levels and notify procurement officers of reorder requirements.
• Track shipment schedules and delivery timelines.
• Demonstrates knowledge of HSE (Health, Safety, and Environment) Procedures and applies them when carrying out the Procurement related Activities.
• Reviews and maintains Suppliers´ Database (Requirements to all Suppliers as per Company’s Procedure, such as: ABC, Invoicing Procedure, etc.).

EDUCATION, SKILLS AND EXPERIENCE:

• Bachelor’s Degree or any other recognizable Level of Tertiary Education in Supply Chain, Finance or Business related.
• Knowledge of International Anti –Bribery and Corruption Policies (FCPA 1977).
• Minimum of Three (3) Years of Experience in the Mining or Oil and Gas Industry.
• High Computer Literacy including good MS Excel skills.
• Knowledge of procure-to-pay (P2P) and source-to-contract (S2C) Processes and related ERP Systems such as PRONTO, SAP and/or others will be added advantage.
• Mozambican Commercial Law, Export & Import regulations.

Apply for job: https://syrah-resources-ltd.breezy.hr/p/880cb36a65c5-procurement-administrator